This privacy policy explains how Southwell Race Results collects, uses and protects personal data when you visit this website. It applies to all pages published under this domain. We are committed to protecting your privacy in accordance with the UK General Data Protection Regulation and the Data Protection Act 2018.
Data Controller
Southwell Race Results operates as an independent editorial publication providing statistical analysis of horse racing at Southwell Racecourse. For the purposes of data protection legislation, the site operator acts as the data controller for any personal data processed through this website.
What Data We Collect
We collect limited data to operate and improve this website. This falls into two categories: data you provide directly and data collected automatically.
Data you may provide directly includes any information submitted through contact forms or email correspondence, such as your name and email address. We do not require registration or account creation to access any content on this site.
Data collected automatically through standard web technologies includes your IP address, browser type and version, operating system, referring URL, pages visited and time spent on each page, and the date and time of your visit. This data is collected through server logs and, where you have given consent, through cookies and similar tracking technologies.
How We Use Your Data
We use the data we collect for the following purposes: to deliver and maintain the website and its content, to understand how visitors use the site so we can improve it, to respond to enquiries or correspondence you send us, and to comply with legal obligations.
We do not use your personal data for automated decision-making or profiling. We do not sell, rent or trade your personal data to third parties for marketing purposes.
Legal Basis for Processing
Under UK GDPR, we rely on the following lawful bases for processing your personal data: legitimate interests, for operating and improving the website and analysing aggregate usage patterns; consent, for setting non-essential cookies and similar technologies; and legal obligation, where we are required to retain or disclose data by law.
Cookies
This website uses cookies. For full details of the cookies we use, their purpose and how to manage your preferences, please refer to our Cookie Policy.
Third-Party Services
We may use third-party services that process data on our behalf. These include web hosting providers that store the website files and serve them to visitors, analytics services that help us understand how the site is used in aggregate, and content delivery networks that improve page loading speeds.
Where third-party services are used, they act as data processors under agreements that require them to handle your data securely and only for the purposes we specify. We do not permit third-party processors to use your data for their own marketing.
This site contains links to external websites, including official racing bodies such as the British Horseracing Authority, the UK Gambling Commission, and licensed bookmaker websites. We are not responsible for the privacy practices of external sites, and we encourage you to read their privacy policies when you visit them.
Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected. Server logs containing IP addresses and access data are retained for a maximum of 90 days before being deleted or anonymised. Correspondence data is retained for as long as needed to resolve the enquiry, and then deleted within 12 months.
Data Security
We implement appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure or destruction. These include encrypted data transmission via HTTPS, access controls limiting who can view server data, and regular review of our security practices.
No method of transmission over the internet is completely secure. While we take reasonable precautions, we cannot guarantee the absolute security of data transmitted to or from this website.
Your Rights
Under UK GDPR, you have the following rights in relation to your personal data: the right to access the personal data we hold about you, the right to rectification of inaccurate data, the right to erasure of your data in certain circumstances, the right to restrict processing where applicable, the right to data portability, and the right to object to processing based on legitimate interests.
To exercise any of these rights, please contact us using the details provided on our About page. We will respond to your request within one calendar month as required by law.
If you are not satisfied with how we handle your request, you have the right to lodge a complaint with the Information Commissioner’s Office at ico.org.uk.
International Transfers
Where our third-party service providers are based outside the United Kingdom, we ensure that appropriate safeguards are in place, such as standard contractual clauses approved by the UK Information Commissioner, to protect your personal data in accordance with UK data protection law.
Children
This website is not directed at individuals under the age of 18. We do not knowingly collect personal data from children. The content of this site relates to horse racing and betting analysis, which is restricted to adults aged 18 and over in the United Kingdom.
Changes to This Policy
We may update this privacy policy from time to time to reflect changes in our practices or applicable law. Any changes will be posted on this page with a revised effective date. We encourage you to review this policy periodically.
This policy was last updated in March 2026.